1. CAO Form Container

Introduction

Welcome to the CAO’s Smart Condo Form for Requisitioning an Owners’ Meeting! For the best experience, please use the smart form only through a desktop computer to ensure you are able to use all the exciting functions and features. 

Answer a few simple questions to get a filled-out Owners’ Requisitioned Meeting Form that owners can sign and submit to the condo corporation! 

Please note that completing this form online will not count as submitting a requisition. You will still need to print or download the form to your device, have it signed by the requisitionists, and then submit it to your condo corporation. 

You acknowledge that by completing this questionnaire you consent to the CAO collecting user metrics that will be used to improve our services.

Condo Registry Lookup

Please use the box below to search for your condo corporation. You can search by either the legal name, operating name, or municipal address.

“Legal Name” refers to the name given to the condo corporation by the Land Registry Office. Examples of condo corporation legal names include Toronto Condominium Corporation No. 1234 or London Condominium Corporation No. 1234.

“Declaration” refers to a governing document that contains important information about the condo corporation, such as the percentage that the unit owner must contribute to the common expenses and a breakdown of the responsibilities for repairing and maintaining the units and common elements.

“Condo Registry” refers to the CAO’s searchable condo registry that displays information prescribed in the regulation and is provided by condo corporations to the CAO through the filing of condo returns and notices of change.  

Enter all or part of the operating name in the first field. You can also use the Region dropdown list to narrow the search results.

Please enter the city and postal code for the condominium corporation's municipal address.

The city and postal code that you enter must match. For instance, if the city is “Toronto” but you put “North York”, you will not find the correct match.

Condo Corporation Name

Condo Municipal Address

Condo Service Address

Condo Not Found

Please call CAO during regular business hours 416-901-9356 or toll-free 844-880-5341

Consult your condo corporation’s declaration to find your corporation’s legal name. For example, “Toronto Standard Condominium Corporation No. 9999”.

 

 

The Condo Registry

Total Voting Units

“Voting Units” refers to the maximum number of votes that can be cast or counted at a meeting of owners.

“Declaration” refers to a governing document that contains important information about the condo corporation, such as the percentage that the unit owner must contribute to the common expenses and a breakdown of the responsibilities for repairing and maintaining the units and common elements.

“Condo Registry” refers to the CAO’s searchable condo registry that displays information prescribed in the regulation that is provided by condo corporations to the CAO through the filing of condo returns and notices of change.

A requisition must be signed by the owners of at least 15% of the voting units in the condo corporation (rounded up). E.g., If there is a total of 100 voting units, the total number of voting units required to sign the requisition is 15. The total number of voting units can be found in the declaration or on the CAO’s Condo Registry.

 

The information that populates this section of the questionnaire is provided to the CAO by condo corporations through condo returns and notices of change. Please manually input the correct information if any populated information is incorrect.

Topic of Meeting

At an owner-requisitioned meeting, the owners can discuss any topic with the board. Depending on the topic, owners may also be able to vote on those topics. It is important to note that owners do not have the ability to overturn a decision of the board at an owner-requisitioned meeting unless the Condo Act gives owners the ability to approve that decision.

Topic of Meeting

Provide any relevant details regarding the issue, including its background, the impact, examples, related provisions of the governing documents, and desired outcomes.

Description of Issue

Max Characters Allowed 3500

Director Removal Information

“Owner-occupied” refers to a residential condo unit where the owner has not leased the unit within 60 days of receiving a notice of a meeting to elect or remove a director. 

You can find out if a director has an owner-occupied position by asking the board and/or condo manager, or by reviewing your condo corporation’s records. 

If the meeting is to remove one or more directors, then the requisition must include:

  • The names of the directors who are proposed to be removed.
  • The reasons for removal.
  • An indication of whether one of the directors proposed to be removed occupies a position on the board reserved for voting by owners of owner-occupied units.

You can find out if a director has an owner-occupied position by asking the board and/or condo manager, or by reviewing your condo corporation’s records.

Director Removal Information

What are the details of any person(s) that the requisition proposes to remove from the condo’s board of directors?  

To add a row to the table, select the symbol located in the action column. To delete a row, select the symbol located in the action column.

All the fields below are mandatory.

Name of director

Reason(s) for removal

Position reserved for voting by owner-occupied units?  

Actions

Preferred Board Response to Requisition

After receiving a requisition, the board is required to do one of the following: 

  • ​​​​Call and hold a meeting of owners within 35 days.
  • Add the topics included in the requisition to the agenda for the next annual general meeting, but only if requested by the requisitionists. 

Additional Information

Max Characters Allowed 3500

Supporting Documents

Please describe the supporting documents that you will be attaching to the requisition form. Please provide the document name, and a short description.    

To add a row to the table, select the symbol located in the action column. To delete a row, select the symbol located in the action column.

All the fields below are mandatory.

Document Name

Description

Actions

Contact Information

What is the name and contact information of the person who the condo corporation can contact regarding the requisition?

Review Your Responses

Please review and confirm your responses to generate the form.

If you choose to edit a specific section of the form, please note that you will be taken through the subsequent sections again and you can make any further changes, if required.

Signatures of Eligible Units

A signature form will be generated with your requisition form.

 

A valid requisition must be signed by the owners of at least 15% of the voting units in the condo corporation. To sign this requisition, a person must:

  • Be the owner of a unit.
  • Be entitled to vote on behalf of their unit.
  • Not be in arrears for any common expenses for 30 days or more.

Additional considerations:

  • Tenants or other non-owner occupants of a unit cannot sign a requisition.
  • Owners of multiple units only need to sign the requisition form once but must identify all the units they own in the unit number column of the requisition’s signature page.
  • The joint-owners of a single unit may sign the requisition if a majority of the joint owners agree to signing.
  • Electronic signatures may be used to sign a requisition if the signatures meet the requirements of section 11 of the Electronic Commerce Act, 2000.

Please ensure the name, unit number, and signature of each eligible unit owner who is signing the requisition is provided in the signature template that will be attached at the end.

Preview your form: You will be unable to edit the form after clicking finalize and download. Please preview the PDF below to make sure all the information is correctly represented.

Once you download the form, the requisitionists must sign it before submitting it to the condo corporation.

Thank you for using our smart form to requisition an owners’ meeting!

Please note that completing this form online does not count as submitting a requisition. You will still need to print or download the form to your device, have it signed by the requisitionists, and then submit it to your condo corporation.

A requisition must be signed by the owners of 15% of the voting units in the condo corporation to be valid. A valid requisition can be delivered to the condo by delivering it personally or by registered mail to the condo’s president or secretary, or by delivering it to the condo’s address for service.

Click the button below to download more signatures pages than the required minimum.

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